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How Can You Get a Polish Criminal Record Check Online Through e-KRK?

The e-KRK system makes obtaining a Polish criminal-record certificate convenient — you can request and receive it online, without a trip to the office. For foreign workers who need a PCC, knowing how to use e-KRK saves time and often money. This guide explains how to obtain a Polish criminal record check online through e-KRK. For the wider context, see our overview of work permits in Europe. Confirm the current process with the official service, as it can change.

What e-KRK Is

e-KRK is the electronic service of the National Criminal Register (Krajowy Rejestr Karny) that lets you request a criminal-record certificate online. Instead of submitting a paper application, you complete the request digitally, pay electronically, and receive the certificate electronically. It is the modern, convenient route to the same certificate.

Step 1: Set Up Electronic Authentication

To use e-KRK, you need a way to authenticate your identity electronically — typically a verified electronic identity such as a trusted profile (profil zaufany) or equivalent. Setting this up is a prerequisite; it securely confirms your identity for the online request. For foreign workers, arranging the appropriate electronic identity is the first practical step.

Step 2: Complete the Online Request

Logged in, you complete the electronic request for the certificate, entering your accurate personal details (full name, including any former names, date and place of birth, and other identifying information) and selecting the certificate type — typically one concerning your own person. Here, accuracy ensures that the register search returns the correct result. The digital form guides you through the required fields.

Step 3: Pay the Fee Online

You pay the official fee electronically within the service. The online fee is often lower than the paper route, and payment is part of completing the request. Once payment is received, your request is submitted for processing. Keep any confirmation of payment and submission for your records.

Step 4: Receive the Electronic Certificate

After processing, you receive the certificate electronically through the service. The electronic certificate is valid for the purposes for which it is accepted. Processing online is typically faster than processing on paper. Download and save the certificate, and check that it shows your details and record status correctly.

The Advantages for Foreign Workers

For foreign workers needing a PCC for residence or employment, e-KRK offers speed, convenience, and often a lower cost — no in-person visit and faster turnaround. Note that if you need the certificate for use abroad or in a different language, you may still need a sworn translation and possibly legalisation afterwards, which are separate steps. But for obtaining the certificate itself, e-KRK is the most efficient route. Keep your Code 95 and other documents ready alongside it.

Key Facts

  • e-KRK is the online service of the National Criminal Register.
  • You need a verified electronic identity to authenticate.
  • Complete the request with accurate details and pay online.
  • You receive the certificate electronically, often faster and cheaper.
  • Translation/legalisation for cross-border use is a separate later step.

Important Insights

e-KRK turns obtaining a Polish criminal-record certificate into a quick online process: set up electronic authentication, complete the request with accurate details, pay the (often lower) fee, and receive the certificate electronically. It is faster and more convenient than paper. Just remember that cross-border use may need translation and legalisation afterwards. Accurate details ensure a correct result.

Latest Developments

The e-KRK service, authentication methods and fees are set and updated by the authorities. Confirm the current process, accepted electronic identities and fee with the official e-KRK service before applying.

Benefits and Challenges

Benefits: speed, convenience and often lower cost. Challenges: setting up electronic authentication and post-issuance translation for cross-border use. Arranging e-identity and planning translation address these.

Future Outlook

Online certificate services will keep growing. Foreign workers who use e-KRK will obtain certificates with minimal effort.

Key Takeaways

  • Set up electronic authentication first.
  • Complete the online request accurately.
  • Pay the (often lower) fee online.
  • Receive the certificate electronically.
  • Plan translation/legalisation for cross-border use.

Conclusion

To get a Polish criminal-record check online through e-KRK, set up a verified electronic identity to authenticate, complete the electronic request with accurate personal details, pay the (often lower) official fee online, and receive the certificate electronically — faster and more convenient than the paper route. For cross-border use, remember that sworn translation and possibly legalisation are separate later steps. Confirm the current process and fee with the official e-KRK service. This is general information.

How Can You Get a Polish Criminal Record Check Online Through e KRK

Use the e-KRK electronic service: set up a verified electronic identity (such as a trusted profile) to authenticate, complete the online request with accurate personal details, pay the (often lower) official fee electronically, and receive the certificate in electronic form — faster and more convenient than paper. For cross-border use, sworn translation and, if required, legalisation are separate subsequent steps. Confirm the current process with the official e-KRK service. This guide explains how.
What is e-KRK?

The electronic service of the National Criminal Register lets you request and receive a criminal-record certificate online instead of on paper.

What do I need to use it?

A verified electronic identity — typically a trusted profile (profil zaufany) or an equivalent — is required to securely authenticate yourself for the online request.

How do I complete the request?

Log in, enter your accurate personal details (full name, including former names, date and place of birth) and select the certificate type, typically concerning your own person.

How do I pay?

The official fee is paid electronically within the service — often lower than the paper route. Keep confirmation of payment.

How do I receive the certificate?

In electronic form through the service, processing is usually faster than with paper. Download and save it, and check that your details are correct.

Is it cheaper than paper?

Often yes — the online fee is typically lower, and the process is faster and more convenient.

Do I still need a translation?

For cross-border use or use in another language, a sworn translation and possibly legalisation may be required afterwards — separate from obtaining the certificate.

Can foreign workers use e-KRK?

Yes, provided you can authenticate with an accepted electronic identity. It is an efficient route for a PCC needed for residence or employment.

How fast is the online route?

Processing online is typically faster than paper, though exact times vary. Confirm the current turnaround with the service.

What if my details are entered incorrectly?

Inaccurate details can cause errors or an incorrect result. Enter your details carefully, including any former names.

Is the electronic certificate valid?

It has validity for purposes that accept the electronic form. Confirm that the recipient accepts it, or arrange any required format.

How do I set up a trusted profile?

Through the relevant Polish e-government process for electronic identity. Confirm the current accepted methods with the e-KRK service.

Should I keep other documents ready?

Yes—please keep your Code 95 and other application documents ready so we can complete your certificate efficiently.

Where do I confirm the process?

With the official e-KRK service, which sets the current process, accepted electronic identities and fee.

Official Links

FastDriver Resources for Drivers

Glossary

  • Voivode (wojewoda) — the regional governor who issues work permits.
  • Zezwolenie na pracę — a work permit (Type A is the most common for drivers).
  • Single permit — one decision combining temporary residence and work.
  • Sworn translation (tłumaczenie przysięgłe) — a certified Polish translation required for foreign documents.

Rules, fees, and processing times vary by voivodeship. Always confirm the current requirements with the official authorities above before applying.

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Last Updated: June 24, 2026
This content is reviewed and updated periodically to maintain accuracy and relevance.

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